سكرتيرة

Job Purpose / Objective : Responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner to the Executive Director-Pharmacy Services. Key Responsibilities / Accountabilities : Perform secretarial duties for administrative and management staff. Receive and assist visitors and telephone callers, referring them to appropriate individuals. Maintain calendar and arranges meetings. Answer inquiries and makes travel arrangements for the Executive Director. Assist the Executive Director with special projects as assigned to him. Coordinate with Departmental Secretaries regarding inter – hospital notifications. Check and arrange General Director’s office from time to time. Gather the monthly schedule of In-Patient and Out-Patient Pharmacies to be posted in bulletin board. Request new position, promotion and replacement of staff needed in Pharmacy Admin, In-Patient and Out-Patient pharmacy thru HRIS online. CATS Timekeeper of the department such as checking of employee’s attendance, applying of leaves/ holidays, submitting Monthly Time Sheet. Apply and approve of leaves, vacations, exit-clearance in online application. Prepare for the request of screen access, email and internet, “0” access and system enhancement needed by the staff. Request office supplies thru online application/ Jarir online request and follow up on approval of HOD and to purchaser. Responsible in making purchase request, material request, checking of office supplies from time to time, transfer of goods and sending empty toner to property control department. Receive CV’s, prepare PQD, call the applicants for appointment interview, send it to designated pharmacies and send it back to HR. Responsible for incoming and outgoing of documents, keeping the files in safe and for future reference. Receive, send fax and filing of P. O’s to company and pharmacy store. Responsible for sending office job order. Participate in, and lead person-centred care initiatives undertaken by HMG. Enrich patient experience with compassion, respect and dignity. Perform other applicable task and duties assigned within the realm of his knowledge, skill and abilities. Education/ Professional Qualification: Educational: Diploma Holder or Bachelor’s Degree Professional : Business Administration, Secretarial Management Experience: Two or more years of experience in in the same field; Hospital experience preferred. Professional Licensing / Certification / Training: Certification: Relevant Certification Licensing : N/A