مدير الموارد البشرية والإدارة

Job Title: HR Operations and Administration Manager

Alfanar is a prominent Saudi company with a global presence, specializing in electrical products, energy solutions, and various technical services. The company's manufacturing hub, Medinet Alfanar Alsinaiya, is a state-of-the-art complex in Riyadh, showcasing its commitment to innovation and quality.

The HR Operations and Administration Manager will lead and oversee all HR-related functions, ensuring efficient and compliant operations that support the company's goals and employee satisfaction.

• Manage the entire recruitment process, from job requisitions to offer management, ensuring a positive candidate experience.
• Oversee position creation, updates, and the organization's manpower plan.
• Develop and implement sourcing strategies, including candidate screening and structured assessments.
• Prepare, validate, and manage employment contracts, ensuring compliance with company policies and legal requirements.
• Facilitate pre-onboarding and onboarding processes, including documentation, system access, and induction programs.
• Monitor employee turnover and implement strategies to improve retention.

• Handle employee relations matters, including grievances, disciplinary actions, and investigations, ensuring proper documentation.
• Provide guidance to line management on employee relations practices to maintain a positive work environment.
• Ensure compliance with labor regulations and company policies.

• Identify training needs in collaboration with business units and develop annual training plans.
• Coordinate and execute training programs, workshops, and development initiatives.
• Monitor training effectiveness and maintain comprehensive training records.

• Manage office resources, supplies, and workspace utilization for optimal efficiency.
• Oversee service providers for office equipment, utilities, and support services.
• Implement initiatives to improve utility consumption and operational efficiency.
• Handle mail distribution and internal service requests.

• Ensure professional front desk operations and efficient visitor management.
• Enforce visitor registration and building access control procedures.

• Coordinate corporate events, workshops, and training programs with internal and external stakeholders.
• Manage catering services, ensuring compliance with quality and safety standards.
• Ensure event facilities are well-prepared and utilized effectively.

• Manage housing allocation, in-out processes, and accommodation maintenance.
• Coordinate transportation services for employees.
• Ensure housing facilities meet health, safety, and regulatory standards.

• Oversee physical and electronic security systems, including surveillance and access control.
• Manage security manpower deployment and performance.
• Lead incident response and ensure emergency procedures are followed.
• Ensure compliance with security regulations.

• Oversee preventive and corrective maintenance for buildings, utilities, and infrastructure.
• Manage maintenance service providers and ensure asset functionality.
• Ensure compliance with HSE (Health, Safety, and Environment) regulations.

• Identify and nurture high-performing employees, fostering a strong second line of management.
• Recognize and address underperformance, providing guidance or releasing employees as needed.
• Ensure fair and equal treatment of subordinates, with performance assessments aligned with organizational goals.
• Provide access to a delegation of authority matrix to ensure sufficient delegations.

• Take full responsibility for HR operations, adhering to job descriptions and deliverables.
• Anticipate potential issues and take proactive steps to prevent them.
• Make timely and informed decisions.

• Deliver results on time, meeting quality and cost standards.
• Exceed business expectations by making a tangible difference in the area of operation.

• Transform corporate goals into actionable business plans.
• Plan, monitor, and execute annual and development plans.
• Provide regular work progress reports and budget management.

• Design and adapt the organizational structure based on current and future requirements.
• Ensure job descriptions are available for all roles and deployments.

• Develop and implement well-defined systems, policies, and procedures.
• Seek automation opportunities and promote the use of IT solutions.

• Ensure quality as a competitive advantage, acting accordingly.
• Adapt to new techniques, technologies, and business models.

• Maintain a safe and secure work environment, adhering to legal regulations.

• Bachelor's degree in Human Resources or a related field.
• 6 to 10 years of work experience in a similar HR management role.

• Proficiency in ad hoc reporting, calendar maintenance, presentation preparation, data archiving, and document filing.
• Strong problem-solving and issues management skills.
• Ability to analyze and interpret data using Big Data Analytics.
• Excellent communication skills, both oral and written.
• Knowledge of best practices in work and purchase order management.